How Can Paraphrase Tool Be Used Effectively?

How Can Paraphrase Tool Be Used Effectively?

Paraphrasing tools are used for a number of reasons and purposes. They can help in improving the quality of your content, fixing accidental plagiarism, and much more.

But, there is a difference between simply using a paraphrase tool and using a paraphrase tool effectively. If you want to make sure that you’re doing the latter and not just the former, read on.

In this post, we’ll look at some tips that you can follow to ensure excellent performance by a paraphrasing tool. You can take our word for it because we have been using these tools and trying them out for a long time.

Let’s get started.

Tips for Effective Use of Paraphrasing Tools

1. Read the text carefully before paraphrasing

The first tip that you can follow for effective paraphrasing doesn’t actually include paraphrasing itself. Rather, it involves reading the text carefully.

Here is why this matters.

When you paraphrase your content using an online tool, you’re basically changing the words and terms it contains without making a difference to the meaning.

Sometimes, paraphrasing tools can make an error and mess up the meaning of the content by making a subtle change in some of the words or phrases. The only way you can detect these types of errors is if you know the original content in and out.

This is why you need to read the content thoroughly before paraphrasing it. It can help you understand its general meaning as well as the finer contextual details. Later on, if there is any mistake and the contextually vital parts of the content are changed, you can easily fix it.

2. Use an AI-based tool

This is the second tip that we’re going to be giving you today: don’t use anything but an AI-based tool.

How do you know if a paraphraser is AI-assisted? Well, you can do two things. You can either simply read the information provided on the website or you can give it a test using a small piece of text.

Most tools that use AI in their working are quite vociferous about mentioning it. If you read the information provided on the webpage, you can find out just how the tool works.

The benefits of using an AI-based tool include the following:

  • They make smart changes to the content without ruining the meaning.

  • They make extensive alterations and not some simple changes to the words or the sentence arrangement.

  • They often provide multiple modes that you can pick from to adjust the level and type of paraphrasing to be performed on the content.

You can use our tool here at It is based on AI models and it does all the stuff that we’ve mentioned above.

3. Use the right mode

As mentioned, AI tools allow you to pick from different modes. Each of the modes has its own special function and flair. For example, in our tool, there are a total of five different modes that you can pick from:

  • Elegant

  • Basic

  • Premium

  • Productive

  • Enterprise

As the names indicate, the “Basic” mode is for making basic and minimal changes to the content, whereas the “Premium” mode would include more extensive modifications.

Before you get to paraphrasing your content, you should understand all the provided modes and use the one that fits your needs. For example, if you need some simple modifications to get rid of accidental plagiarism, you can use the basic mode. On the other hand, if you need extensive changes for a complete quality overhaul, you will have to go for the higher-quality mode.

4. Don’t paraphrase all the content in one go

If you paraphrase all of your content in one go, the tool may not be able to make extensive and proper changes to all of it. Instead, its effort could get thinned out.

On top of that, paraphrasing all of your content at once would make it difficult for you to read it and check all the changes. (This is also an important tip to follow that we’ll talk about more in just a second.)

But this problem won’t arise if you take smaller bits of your content and paraphrase them all one by one. That way, the tool will be able to treat all the smaller pieces of text as individual inputs and make proper changes. Also, it will be easier for you to proofread and check the tool’s outputs and make any corrections that may be necessary.

This brings us to the next tip, which is…

5. Always proofread the paraphrased content carefully

While you can trust an AI tool to make changes to your content, you shouldn’t be too trusting. After all, tools are tools, and they can be wrong sometimes.

When you’re paraphrasing your content with an AI tool, you should do it bit by bit. This is what we covered in the previous heading.

As you paraphrase each bit, you should carefully read and check the output that the tool provides. The main type of issue or anomaly that you should be looking for isn’t related to spelling or grammar. Rather, it’s the contextual accuracy.

The main problem that paraphrasing tools can sometimes make is contextually inaccurate word replacements or sentence modification.

Take an example here.

The word “while” and “interval” are synonyms, when used in a particular context. For example, it would be right to say “after a short while” and “after a short interval” interchangeably.

However, in some contexts, replacing “while” with “interval” would not be suitable at all. For example, it would not be right to say “Wait an interval” although “Wait a while” is perfectly fine. 

Paraphrasing tools can sometimes get the context of the sentences wrong and make changes like these. By proofreading the outputs, however, you can find and fix these issues easily.

When and when not should you use a paraphrasing tool?

Now that we’ve discussed some tips on how to use a paraphrasing tool effectively, let’s move on to look at another important aspect: when should you and when should you not use them for your content?

This is an important point to understand because people can sometimes make unethical use of paraphrasers without realizing it. To make sure you don’t make that mistake, read the following carefully:

When you should (and can) use a paraphrasing tool?

Here are some instances where you should make use of a paraphrasing tool:

  • Improving the quality of your own content: If you write something, like an article or a blog post that you feel isn’t at its optimal quality, you can use a paraphrasing tool to improve it. A paraphrasing tool will be able to fix imperfections such as wordiness and repetition.

  • When borrowing content from a source: When you want to borrow content from a source (not steal!), you can use a paraphrasing tool. You can, in other words, take some content from a source, paraphrase it, use it for yourself, and give credit to the original author.

  • When learning and improving your writing skills: Using paraphrasing tools is a good way to improve your writing skills. You can see the tool at work and observe the changes it makes to the provided content. You can learn the words that it uses to replace the existing ones, and also figure out newer ways to phrase sentences. This is a pure and ethical use of paraphrasing tools.

When you shouldn’t use a paraphrasing tool

Now let’s talk about some situations and circumstances in which you should not use paraphrasing tools. In said situations, the use of a paraphrasing tool can be seen as unethical, or even illegal.

  • Using paraphrasing tools to plagiarize content: Taking someone’s content (from a website or a book) and then using it after some light paraphrasing is not ethical. It is a form of plagiarism and it can lead to numerous consequences.

  • Using paraphrasing tools to generate low-quality copies of the same content: While this type of use is not unethical, it is still something that you should avoid. Suppose you’re running multiple sites or handling different clients that require the same type of content. In a situation like this, you may think of writing one single piece of content and then paraphrasing it a few times to generate copies that don’t have the same words, but the same ideas. This is not a good use of these tools.


In this post, we’ve looked at how you can use a paraphrasing tool effectively. There are different tips that we’ve mentioned, such as picking the right tool, segmenting your content and paraphrasing it in parts, carefully checking the outputs, and so on.

It’s important to know when you can use paraphrasers and where you can’t. We have also clarified that in the post above. We hope you enjoyed reading. Be back for more awesome blog posts!


How do paraphrasing tools work?

Paraphrasing tools work by analyzing the provided content and understanding its meaning/context. Then, these tools make changes to the content by replacing words, modifying phrases and sentence structures, and sometimes altering the tenses.

Do paraphrasing tools use AI?

Yes, modern paraphrasing tools use AI to understand the provided content. They use models such as GPT and NLP.

Is it legal to use paraphrasing tools?

It is fine and legal to use paraphrasing tools as long as you use them the correct way. Make sure you don’t use them for unethical purposes such as stealing and plagiarizing content.

Can I use paraphrasing tools for academic purposes?

You can use paraphrasing tools for academic purposes if it is allowed by your teacher and your institution. If you use these tools without the permission of your teacher, it can get you into trouble.


Copyright © 2024 | All Rights Reserved